Maintaining a Contract Daily Work Report

Daily Work Reports (DWRs) are created to document the work that is performed daily on a contract. The information recorded in a DWR is based on actual activity, not planned activity, and is essential for the administration of a contract. Daily information is recorded about the weather, the personnel who worked at the construction site, the hours worked, and the equipment used. This data is collected in the field by the project manager, project engineer, and the inspectors working on the contract.

Multiple DWRs may be created per day. Each DWR must be approved before the information recorded can be submitted on a Daily Diary. When a DWR is submitted for approval, it is either approved or sent back to be modified and resubmitted. The project manager can review or print all the information in one or more DWRs by generating a DWR Report.

To access the Contract Daily Work Report Summary, locate the DWR row on the All Daily Work Report component and click the DWR Date link or choose Open from the row Actions menu.

The Contract Daily Work Report Summary contains the following tabs:

General	Access general information for the daily work report. See On the General tab, below.
Notes	Access notes for the daily work report. See Recording Notes on a DWR.
Contract Time	Access time information for the daily work report. See Recording Contract Time on a DWR.
Contractors On Site	Access contractors on site information for the daily work report. See Recording Contractors On Site.
Contractor Equipment	Access equipment information for the daily work report. See Recording Contractor Equipment on a DWR.
Contractor Personnel	Access contractor personnel information for the daily work report. See Recording Contractor Personnel on a DWR.
Contractor Staff	Access contractor staff information for the daily work report. See Recording Contractor Staff on a DWR.
Agency Staff	Access agency staff information for the daily work report. See Recording Agency Staff on a DWR.
Postings	Access item posting information for the daily work report. See Posting Items to a DWR.
Acceptance Records	Access acceptance record information for contract materials used for posted items for the daily work report. See Maintaining Contract Acceptance Records on a DWR.
Force Account Contractors	Access force account contractor information for the daily work report. See Maintaining Force Account Contractor Information on a DWR.

Note: To access the Contract Time tab, your agency must set the Apply DWR Contract Times agency option. See Setting Agency Options.

On the General tab:

You can view or change information in these fields:

In the Remarks section:

Type

Remark

Note: You can only change or delete DWRs with a status of Draft. When you delete a draft DWR, the system also deletes all DWR child records. You cannot change a DWR that is included in a payment estimate.

Note: When the DWR has a stormwater event, the system automatically enters values in the Stormwater Response Due Date and Has Stormwater Period fields. If the current date is on or after the stormwater response due date, the system sends a response overdue notification to the Contract Authority and Project Manager for the contract.

Click in a field to add, change, or delete information as needed. Click the Save button when you are finished.

Quick Links

Quick links are displayed in blue text below the Menu Bar and above the webpage title. These links allow you to quickly jump to application pages related to the current page.

Administration Overview - See Managing Contracts.
Daily Work Reports - See Managing Daily Work Reports by Contract.
Contract Administration - See Maintaining a Contract.
Contract Daily Work Reports - See Maintaining Contract Progress.
Contract Materials and Acceptance Actions - See Maintaining Contract Materials and Acceptance Actions.
Contract Progress - See Maintaining Contract Progress.
Find Sample - See Finding Sample Records.
Items - See Managing Contract Items.
Payment Estimate - See Maintaining Payment Estimate Information for a Contract.
Subcontracts - See Managing Subcontracts.

The component Actions menu has the following functions:

Actions

Select Add New to add a new record. See Adding a Daily Work Report.

Select Copy to create a new record by copying the current record. See Copying a Daily Work Report.

Tasks

Select Approve to approve this daily work report. This option is available when the DWR has a status of Draft or Pending Approval.

Note: The system changes the DWR status to Approved and updates the Approval Date field to the current date. If a DWR has a status of Estimate Pending or Estimate Approved, you must use the payment estimate creation and approval process to change the status. See Managing Contract Payment Estimates.

Select Submit for Approval to submit this DWR for approval. This option is available when the DWR has a status of Draft.

Note: The system changes the DWR status to Pending Approval.

Select Change to Draft to change this DWR's status to Draft. This option is available when the DWR has a status of Rejected or Pending Approval.

Select Reject to reject this DWR. This option is available when the DWR has a status of Approved or Pending Approval.

Note: The system changes the DWR status to Rejected.

Views

Select Attachments to manage attachments. The Attachments link includes the number of files attached to this record. See Working with Attachments.

Select Issues to manage tracked issues. See Maintaining Tracked Issue Information.

Select Links to manage links. See Working with Links.

Reports

If the system includes reports for this component, they will display in this section, alphabetically. Select the report you want to run. See Working with Reports.