Managing Daily Work Reports by Contract

Daily Work Reports (DWRs) are created to document the work that is performed daily on a contract. The information recorded in a DWR is based on actual activity, not planned activity, and is essential for the administration of a contract. Daily information is recorded about the weather, the personnel who worked at the construction site, the hours worked, and the equipment used. This data is collected in the field by the project manager, project engineer, and the inspectors working on the contract.

Multiple DWRs may be created per day. Each DWR must be approved before the information recorded can be submitted on a Daily Diary. When a DWR is submitted for approval, it is either approved or sent back to be modified and resubmitted. The project manager can review or print all the information in one or more DWRs by generating a DWR Report.

The Daily Work Report by Contract Overview provides access to all DWRs in the system, organized by contract. From this component, you can access other components to create and manage DWR information.

Go to this component by clicking the Daily Work Reports by Contract link in the Construction component.

To locate a DWR by contract, first locate the contract by typing criteria in the Quick Find search box or click Show first 10. The system displays an accordion list of contracts that match your search criteria. Each row contains an Actions button and current values for the following fields:

To add a DWR on a contract for which DWRs are currently listed on the Daily Work Report Overview, select Add DWR to Contract from the Actions menu on a row for a DWR on that contract. For more information, see Adding a Daily Work Report.

If you are logged on with the ContMigrUser role, you can delete migrated contracts that have not yet been set to Migration Complete on this component. To delete a migrated contract, select Delete Migrated Contract from the Actions menu. For more information, see Deleting Migrated Contracts .

To maintain an existing DWR, locate the contract and expand the row. A list of all the DWRs associated with the contract is displayed in subordinate rows. The current DWR is in the first row listed. You can view but not change the following information for each DWR:

To change the information in a DWR, click the DWR Date link in the list (or select Open from the Actions menu on the DWR row) to go to the Contract Daily Work Report Summary component.

To delete a DWR, select Delete from the Actions menu on the DWR row. The system shades the row gray to indicate it is marked for deletion. To reverse the delete action, click the Undo button.

Note: You can only change or delete DWRs with a status of Draft. When you delete a draft DWR, all DWR child records are also deleted. You cannot change a DWR that is included in a payment estimate.

To copy a DWR to use as a basis for creating a new DWR, select Copy from the Actions menu on the DWR row. For more information, see Copying a Daily Work Report.

To submit a DWR for approval, select Submit for Approval from the Actions menu on the DWR row. The system changes the DWR status to Pending Approval. To submit a DWR for approval, it must have a status of Draft.

To approve a DWR, select Approve from the Actions menu on the DWR row. The system changes the DWR status to Approved and updates the Approval Date field to the current date. To approve a DWR, it must have a status of Draft or Pending Approval.

Note: For information about how DWRs can be created with the Mobile Inspector application, see Using the Mobile Inspector Application.

When you are finished making changes to DWRs, click the Save button. The system displays a message to confirm that your changes were saved in the database.