Managing Contract Payment Estimates

The Contract Payment Estimate Overview lists all of the contract payment estimates recorded in the system. A payment estimate is an estimated payment to the contractor for work performed on the contract. This can include a percentage of the total contract amount, a percentage of the total for a contract project, or payment for individual work items on the contract.

You can access the overview by clicking the Payment Estimates link in the Construction component.  

To make changes to an existing contract payment estimate, first locate the estimate by typing criteria in the Quick Find search box or by clicking Show first 10. The system displays a list of payment estimates that match your search criteria and are associated with contracts for which your user role has contract authority. Each row includes an Actions button and current values in these fields:

• Contract ID

• Number

• Status

• Exceptions

• Pay Amount

• Type

• Period End Date

To view or change information about a contract payment estimate, click the Number link on the payment estimate row, or select Open from the Actions menu on the payment estimate row. The system takes you to the Contract Payment Estimate Summary. See Maintaining a Contract Payment Estimate.

To submit a Draft or Rejected payment estimate for approval, select Submit for Approval from the Actions menu on the component header. See Changing the Status of a Payment Estimate.

To change the status of a payment estimate from Rejected or Pending Approval to Draft, select Change to Draft from the Actions menu on the component header. See Changing the Status of a Payment Estimate and Changing to Draft.

To add a payment estimate, select Add Contract Payment Estimate from the Actions menu on a row for a payment estimate with the same contract as the payment estimate want to add. Or, you can choose Select Contract to Add Contract Payment Estimate from the component Actions menu, specify the appropriate contract in the modal window, and then click Add Contract Payment Estimate on Contract. The system takes you to the Add Payment Estimate component. See Adding a Contract Payment Estimate.

Deleting a Payment Estimate

You can delete a payment estimate only if it is in Draft status. When you delete a payment estimate, the system also deletes all associations between the deleted payment estimate and Daily Diaries, DWRs, and DWR items. Any DWR item postings created for percentage of schedule items are deleted. If the payment estimate creation date was entered in the Estimate Processing Complete field on a contract time, the system clears value in that field. Finally, the system removes any allocation of contract funds and any encumbrance of securities for retainage for the payment estimate.

To delete a draft payment estimate from a contract, follow these steps:

1. On the Payment Estimate Overview, select Delete from the Actions menu on the payment estimate row.
   
   The system shades the row gray to indicate it is marked for deletion. To reverse the delete action, click the Undo button.

2. To save your changes, click the Save button.
   
   The system deletes the payment estimate row and displays a message to confirm that your changes were saved in the database.

Related topics:

Maintaining a Contract Payment Estimate