Executing Processes

You can execute several different types of processes in the system, including importing and exporting information and running custom processes. The period of time different processes take to complete varies, but all processes require at least some time during which you might want to continue working on other tasks or in other areas of the system.

AASHTOWare Project provides these base processes:

Bridge to Document Management System
Bridge to Field Interviewer
Bridge to Mobile Inspector
- Note: For more information on bridging to Mobile Inspector (mobile app) versus Mobile Inspector (web app), see Running the Bridge to Mobile Inspector.
Bridge to Mobile Tester
Calc Actual Date for Scheduled Date
Calculate Bid Based Prices for all Items
Check Out Project to Estimator
Check Out Proposal to Estimator
Clear Source Data
Copy Item Actions to the Same Item on a Different Spec Book
Copy Item Family Actions to the Same Item Family on a Different Spec Book
Copy Reference Item Spec Book
Deleting Migrated Contracts
Export Concept Cost Estimates
Export Contractor Evaluation to CSV
Export Cost Estimates
Export Project to Estimator
Export Proposal to Estimator
Export to Bids
Export to Bids with Gen
Generate Proposal Selection Results Set
Generate Test Results Comparison
Get Source Data
Submit Change Order for Approval
Transition Proposal to Construction
Update Concept Spec Book

The base processes available to you in the application depend on those assigned to your active role.

Follow these steps to execute a process:

Note: These steps are for a generic process execution workflow. When you execute a process, the system automatically displays only those settings needed for the process you selected. Therefore, executing some processes will skip some of the steps described below.

Select Execute Process from the Actions menu on the Menu Bar.

The system takes you to the Execute Process component with Select Process selected in the Settings menu on the component subheader. The component lists the available processes according to process description, indicates whether each is a custom or base process, and lists the type of data required.
In the list, select the process you want to execute.

The system takes you to the Execute Process component with Select Data selected in the Settings menu on the component subheader. A Quick Find search box is available for locating data.
Type criteria in the Quick Find search box or click Show first 10.

The system displays a list of all the data in the system that match your search criteria.
Select the data you want included in the process. If you want to select all records that match your search criteria, click the Select: All option.
Select Set Parameters from the Settings menu on the component subheader or click the Next button to set any required parameters.
If you want to schedule the process to run at a later time, select Schedule Process from the Settings menu on the component subheader or click the Next button.

For more information, see Scheduling a Process.

Note: This feature is not available to non-agency users.
Click the Execute button on the component header.

If the process requires that a specific file be selected, the system opens a Choose file window. In the Choose file window, navigate to the appropriate file, select it, and click the Open button.

The system runs the process.
You can monitor the status of the process on the Process History Overview component. If output files are generated by the process, the output file name appears as a link in the Output Files field on the Process History Overview component. To view the output file, click the link (see Viewing and Saving Process Output Files).

In the process history, the system displays a Process Running message until the process completes. The finish time and success of a process is not displayed until the process concludes.