Changing a Reference Item

In AASHTOWare Project, items represent the smallest unit of work within an agency project on which a bid can be made. You can define groups of items to represent alternate design possibilities, and you can divide the quantity of work for an item across multiple categories within a project.

An item can consist of biddable work (for example, Bituminous Asphalt, Guard Rail, or Structure Excavation) or can be designated as non-biddable work, meaning the proposal vendors do not see or bid on the item but it is included as part of the total cost (for example, Quality Incentives, Contract Revisions, or Force Accounts).

The Item Summary component contains all the information currently recorded for the reference item. To access the Item Summary, navigate to the Item Overview component, locate the item you want to view, and then select Open from the Actions menu on the item row.

The component opens on the General tab, where you can view or change information in the following fields:

Note: If you are modifying a parametric item that you intend to use in a transition profile, use the same unit system as the detail items to which the parametric item will be transitioned. Parametric items are used for long-range estimation. Parametric items represent a group of similar detail items that are generally used for a certain type of work. For more information, see Maintaining a Transition Profile.

Click in a field and add, delete, or change information as needed.

When you are finished, click the Save button. The system displays a message to confirm that your changes were saved in the database.

To add a new reference item, select Add New from the Actions menu on the component header. For more information, see Adding a Reference Item.

To associate this reference item with a Universal Item Classification (UIC) code, or to maintain or remove its UIC association, select Open UIC from the Actions menu on the component header. For more information, see Working with UIC Codes.

To copy a reference item to a new spec book, select Copy Reference Item Spec Book from the Actions menu on the component header. For more information, see Copying Reference Items to a Different Spec Book.

To create a new item group set based on this reference item, select Create Item Group from the Actions menu on the component header. For more information, see Creating an Item Group from a Reference Item.

To maintain additional information for the item, click the following tabs:

Reference Prices	Click this tab to view or maintain price information for the item (see Maintaining Item Reference Prices).
Task Groups	Click this tab to view or maintain task groups for the item (see Maintaining Item Task Groups).
Price Tasks	Click this tab to view or maintain price tasks for the item (see Maintaining Item Price Tasks).
Action Relationships	Click this tab to view or maintain action relationships for the item (see Maintaining Action Relationships for an Item).
Acceptance Actions	Click this tab to view or maintain the list of acceptance actions for the item (see Maintaining Acceptance Actions for an Item).
Material Sets	Click this tab to view or maintain the list of material sets associated with this item (see Maintaining Material Set Information for an Item).

To add a new item by copying an existing item, return to the Item Overview component. Locate the item you want to copy, and then select Copy from the Actions menu on the item row. For more information, see Copying a Reference Item.

To associate this reference item with a DWR agency view, on the Item Overview component, locate the item you want to associate. Then, select DWR Agency Views from the Actions menu on the item row. For more information, see Maintaining DWR Agency Views for Reference Items.