Maintaining Item Price Tasks

You can enter and maintain price tasks for reference items to support different estimation methodologies, including bid-based pricing, reference pricing, and cost-based pricing. The availability of reference item price tasks enables the person performing the estimation to make adjustments as needed to support the specific circumstances and unique characteristics of the current estimate.

The Price Tasks tab on the Item Summary component lists all of the price tasks associated with this reference item. Information is divided into three sections: Bid-Based Task, Reference Price Tasks, and Cost-Based Tasks.

Bid-Based Task

In the Bid-Based Task section, you can enter one task to price the item based on historical bid information. Only one bid-based task is allowed. You can view or change information in these fields:

• Price Task ID

• Description

• Active

• Task Group

• Bid History Profile

• Other Item

Click in a field and add, delete, or change information as needed.

In the Task Group field, only task groups for this reference item are available for selection. In the Bid History Profile field, only reference bid history profiles are available for selection. In the Other Item field, items are available for selection only if they are active, share the same spec book and unit system as the current reference item, and are not parametric or lump sum items.

Clearing or selecting the Active check box determines whether the bid-based price is included in the cost estimate.

• Note: If the agency option for Prohibit Multiple Active Price Bases is set to Yes, only one price task on an item can be active at a time unless the active price tasks are in the same task group.

When you are finished making changes, click the Save button. The system displays a message to confirm that your changes were saved.

Copying Bid Price Tasks

After bid-based price tasks are set up, you can copy them from one reference item to another as needed. To copy a bid price task to the current reference item, perform these steps:

1. On the Price Tasks tab on the Item Summary, select Copy Reference Item Bid Price Task from the Actions menu on the component header.
   
   The system displays a modal window that lists all reference items that include active or inactive bid price tasks and that use the same unit of measurement system as the current reference item.

2. Locate the price task you want to copy by typing criteria in the Quick Find search box or by clicking Show First 10.
   
   The modal window lists bid-based price tasks that match your criteria.

3. Click a price task row to select it.
   
   A check mark appears at the beginning of the row to indicate it is selected. You can click a row again to clear the selection.

4. When you are finished, click the Copy Reference Item Bid Price Tasks to Reference Item button.
   
   The system adds the selected price task to the list, replacing the existing bid-based task. The Task Group value is not copied to the reference item. By default, the new price task is not marked as active. You can modify values for the new price task as needed.

5. When you are finished, click the Save button. The system displays a message to confirm that your changes were saved in the database.

Reference Price Tasks

In the Reference Price Tasks section, each row represents a price task based on a reference price. Each row includes an Actions button. You can expand a row to view or change information in these fields:

• Task Name

• Reference Price

• Source Ref Item

• Source Ref Spec Book

• Task Group

• Amount

• Percent of

• Percent on Top

• Type

• Active

Click in a field and add, delete, or change information as needed.

You can enter a number in the Amount field, or you can click the Formula button (Σ) in the field to calculate the value by using the expression builder. For information about the expression builder, see Using the Expression Builder.

To add a new reference price task to this reference item, click New. The system adds a blank row to the bottom of the list in the Reference Tasks section. To save the new price task, you must enter a value in the Reference Price field.

• Note: If an item includes an active reference price task of the type Percent Of or Percent on Top, no other reference price tasks or bid-based price tasks can be active for the item.

• Note: If the agency option for Prohibit Multiple Active Price Bases is set to Yes, only one price task on an item can be active at a time unless the active price tasks are in the same task group.

To delete a reference price task, select Delete from the Actions menu on the task row. To reverse the delete action, click the Undo button.

When you are finished making changes, click the Save button. The system displays a message to confirm that your changes were saved.

Copying Reference Price Tasks

After reference price tasks are set up, you can copy them from one reference item to another as needed. To copy one or more reference price tasks to the current reference item, perform these steps:

1. On the Price Tasks tab on the Item Summary, select Copy Reference Item Reference Price Tasks from the Actions menu on the Reference Price Tasks list.
   
   The system displays a modal window that lists all reference items that include active or inactive reference price tasks and that use the same unit of measurement system as the current reference item.

2. Locate the price task you want to copy by typing criteria in the Quick Find search box or by clicking Show First 10.
   
   The modal window lists reference price tasks that match your criteria.

3. Click a price task row to select it.
   
   A check mark appears at the beginning of the row to indicate it is selected. Continue selecting price task rows as needed. You can click a row again to clear the selection.

4. When you are finished, click the Copy Reference Item Reference Price Tasks to Reference Item button.
   
   The system adds the selected price tasks to the list, and it automatically numbers the Task Name in sequence according to the next available number for reference price tasks. The Task Group value is not copied to the reference item. By default, the new price tasks are not marked as active. You can modify values for the new price tasks as needed.

5. When you are finished, click the Save button. The system displays a message to confirm that your changes were saved in the database.

Cost-Based Tasks

In the Cost-Based Tasks section, each row represents one price task based on a reference cost sheet. Each row includes an Actions button and current values in these fields:

• Cost Sheet

• Task Group

• Active

To add a new cost-based price task to this reference item, click New. The system adds a blank row to the bottom of the list in the Cost-Based Tasks section. To save the new price task, you must enter a value in the Cost Sheet field. You can optionally make the task active and enter a value for the Task Group.

• Note: If the agency option for Prohibit Multiple Active Price Bases is set to Yes, only one price task on an item can be active at a time unless the active price tasks are in the same task group.

To delete a cost-based price task, select Delete from the Actions menu on the task row. To reverse the delete action, click the Undo button.

When you are finished making changes, click the Save button. The system displays a message to confirm that your changes were saved.

Related topics:

Maintaining Item Task Groups

Changing a Reference Item

Maintaining Item Information