Managing Fund Packages in a Project

In this Topic

Quick Links
Actions
Views
Adding a Project Fund Package Based on Reference Data

A fund package groups multiple funding sources for one or more items in a cost estimate, project, or contract. It makes it easy to identify a single grouping that contains complete funding allocations for items.

Cost estimates and projects may contain one or multiple fund packages. Each item in the cost estimate or project is assigned to a single fund package, which provides all the funding necessary for that item.

To access the component, click the Fund Package Overview quick link on the Project Summary component.

To add a new fund package to the project, click the New button. The system adds a new item row at the bottom of the list with the fields blank. Enter information about the new fund package as needed.

To select a reference fund package to use for the project, click the Select Fund Packages button. See Adding a Project Fund Package Based on Reference Data, below.

You can view or change information in these fields:

Note: If you often use the same reference fund package as the default for contract adjustments, you can set the Default Contract Adjustment Indicator to the reference fund package so that it will always be marked as default when you add it to a cost estimate, project, or contract. You can set the Default Contract Adjustment Indicator for more than one fund package until you activate the contract.

Quick Links

Quick links are displayed in blue text below the Menu Bar and above the webpage title. These links allow you to quickly jump to application pages related to the current page.

Overview - See Managing Projects.
Categories and Items - See Managing Categories and Items.
Funding: Assign to Items - See Managing Fund Packages in a Project.
Item Alternate Summary - See Maintaining Project Item Alternates.
Item Pricing - See Generating Bid Based Project Item Prices.
Project - See Maintaining a Project.
Item Worksheet - See Managing Project Items in a Worksheet.

The row Actions menu has the following functions:

Actions

Select Delete to delete a record. Select the Undo button to reverse the delete action. Click the Save button.

Select Duplicate Row to copy a record. Click the Save button.

Select Exclude from Search Results to exclude a record from your search.

Select Insert Row on the row above where you want a new row to display. The system adds a new row directly below the selected row. Click the Save button.

Select Open to view or change fund package information. See Maintaining a Fund Package.

Views

Select Attachments to manage attachments. The Attachments link includes the number of files attached to this record. See Working with Attachments.

Select Links to manage links. See Working with Links.

Select Tracked Issues to manage tracked issues. See Maintaining Tracked Issue Information.

Click the Save button when you are finished.

Adding a Project Fund Package Based on Reference Data

Fund packages can be pre-defined as reference data. When you create a new fund package by selecting a reference fund package, all of the funds listed in the reference fund package are copied to the new fund package for the cost estimate, project, or contract. See Maintaining Reference Fund Package Information.

To create one or more fund packages based on reference fund packages, follow these steps:

On the Fund Package Overview, click the Select Fund Packages button.

The system displays a modal window for selecting reference fund packages.
Click the row for the reference fund package you want to use to create a new fund package.

A check mark appears at the beginning of the row to indicate it is selected. You can click a row again to clear the selection.
Continue selecting reference fund packages as needed.
When you are finished, click the Add Fund Package button.

The system closes the modal window and adds the fund packages to the list on the Fund Package Overview.