Maintaining Contract Times
In this Topic
The Contract Times tab of the Contract Administration Summary contains a list of all the time records that exist for the contract, organized by time type in three collapsible sections.
Informational Times
The Informational section on the Contract Times tab contains information for each contract time record with a Time Type of Informational. Each row contains an Actions button and current values for the following fields:
To make changes to an informational time, click anywhere in that row. The system expands the row and displays information in labeled fields. Click in a field and add, change, or delete information as needed.
To delete a newly added row, click the Delete button at the end of the row. The system deletes the row immediately.
To delete a saved informational time, select Delete from the Actions menu on the contract time row. To reverse the delete action, click the Undo button.
When you are finished, click the Save button. The system displays a message to confirm that your changes were saved.
Adding Informational Times
Follow these steps to add one or more informational times to the contract:
On the Contract Administration Summary, click the Contract Times tab, and then click the Select Informational Times button.
The system displays a modal window for selecting reference informational times.Use the Quick Find search box to locate the time you want to add or click Show first 10.
The system lists all the times that meet your search criteria.Click the row for each time you want to add.
Note: If the Allow Duplicate indicator for a time selection is set to No, the system allows the contract to contain only one row for each Time ID.
The system adds a check mark beside each time you select and shades the row. To cancel a selection, click the selected row again.Click the Add to Contract Times button.
The system closes the modal window and takes you to the Contract Times tab with the new times added to the list.Enter information in the Proj Compl and/or Actl Compl fields and click the Save button.
Note: Informational times are automatically activated by the system and remain active unless they are deleted.
Site Times
The Site section on the Contract Times tab contains information for each contract time record with a Time Type of Available Time, Calendar Time, or Completion Date. Each row contains an Actions button and current values for the following fields:
To view more information about a site time or to modify a site time record, click the Time ID link or select Open from the Actions menu on the site time row. The system takes you to the Contract Time Summary for the specific type of site time (for more information, see Maintaining a Contract Time Record - Available Time, Maintaining a Contract Time Record - Calendar Time, or Maintaining a Contract Time Record - Completion Date).
To delete a newly added row, click the Delete button at the end of the row. The system deletes the row immediately.
To delete a saved site time, select Delete from the Actions menu on the contract time row. To reverse the delete action, click the Undo button.
When you are finished, click the Save button. The system displays a message to confirm that your changes were saved.
Adding Site Times
Follow these steps to add one or more site times to the contract:
On the Contract Administration Summary, click the Contract Times tab, and then click the Select Site Times button.
The system displays a modal window for selecting reference site times.Use the Quick Find search box to locate the time you want to add or click Show first 10.
The system lists all the times that meet your search criteria.Click the row for each time you want to add.
Note: If the Allow Duplicate indicator for a time selection is set to No, the system allows the contract to contain only one row for each Time ID.
The system adds a check mark beside each time you select and shades the row. To cancel a selection, click the selected row again.Click the Add to Contract Times button.
The system closes the modal window and takes you to the Contract Times tab with the new site times added to the list.Navigate to the Contract Time Summary and enter the information required to activate the site time.
Recurring Times
The Recurring section on the Contract Times tab contains information for each contract time record with a Time Type of Recurring. Each row contains an Actions button and current values for the following fields:
To modify or set up the time schedule for a recurring time, click the Time ID link or select Open from the Actions menu in the site time row. The system takes you to the Contract Time Summary - Recurring component (for more information, see Maintaining a Contract Time Record - Recurring).
To delete a newly added row, click the Delete button at the end of the row. The system deletes the row immediately.
To delete a saved recurring time, select Delete from the Actions menu on the contract time row. To reverse the delete action, click the Undo button.
Expand a recurring contract time row to view or maintain the planned occurrences scheduled to take place for this recurring contract time. For each planned occurrence, you can change information in the Actual Occurrence or Comments fields. For more information about updating the schedule or regenerating the planned occurrence list for a recurring contract time, see Maintaining a Contract Time Record - Recurring.
To delete a planned occurrence record, click the Delete button on the planned occurrence row. To reverse the delete action, click the Undo button.
When you are finished, click the Save button. The system displays a message to confirm that your changes were saved.
Adding Recurring Times
Follow these steps to add one or more recurring times to the contract:
On the Contract Administration Summary, click the Contract Times tab, and then click the Select Recurring Times button.
The system displays a modal window for selecting recurring times.Use the Quick Find search box to locate the time you want to add or click Show first 10.
The system lists all the times that meet your search criteria.Click the row for each time you want to add.
Note: If the Allow Duplicate indicator for a time selection is set to No, the system allows the contract to contain only one row for each Time ID.
The system adds a check mark beside each time you select and shades the row. To cancel a selection, click the selected row again.Click the Add to Contract Times button.
The system closes the modal window and takes you to the Contract Times tab with the new times added to the list.Navigate to the Contract Time Summary - Recurring component and enter the schedule information required and activate the recurring time.
