Maintaining a Contract Time Record - Available Time
In this Topic
The Contract Time Summary - Available Time component contains all the information currently recorded for a contract time record with a Time Type of Available Time. Contract time records are created on the Contract Administration Summary for the appropriate contract (see Maintaining Contract Times).
To access the Contract Time Summary - Available Time component, go to the Contract Time Overview and click the Time ID link for a contract time with a time type of Available Time.
Information is grouped on four tabs located on the left side of the component. The component opens on the General tab, which allows you to view or change the following information:
You can also expand the Status section to view the following information:
Click in a field and add, change, or delete information as required.
-
Note: You cannot change the Time Type and Original Number of Time Units after the contract time has been processed by a payment estimate.
When you are finished making changes, click the Save button. The system displays a message to confirm that your changes were saved in the database.
-
Note: Before you can use an available time record, you must activate it by entering and saving information in the Start Date, Time Unit and Original Number of Time Units fields on the Units and Dates tab and the standard record activation fields on the General tab.
Units and Dates
On the Contract Time Summary - Available Time component, click the Units and Dates tab to maintain additional contract time information related to time units and dates. You can view or change information in these fields on this tab:
Click in a field and add, change, or delete information as required.
-
Note: You cannot change the Time Unit, Original Number of Time Units and Road User Cost Per Time Unit after the contract time has been processed by a payment estimate.
When you are finished, click the Save button. The system displays a message to confirm that your changes were saved in the database.
Rates and Cap Amount
On the Contract Time Summary - Available Time component, click the Rates and Cap Amount tab to maintain additional contract time information related to rates and cap amounts for incentives and disincentives. You can view or change information in these fields on this tab:
Click in a field and add, change, or delete information as required.
-
Note: You cannot change the Liquidated Damages/Disincentive Rate, Liquidated Damages/Disincentive Time Unit, Liquidated Damages/Disincentive Cap Amount, Incentive Rate, Incentive time Unit and Incentive Cap Amount after the contract time has been processed by a payment estimate.
When you are finished, click the Save button. The system displays a message to confirm that your changes were saved in the database.
Suspend/Resume Events
On the Contract Time Summary - Available Time component, click the Suspend/Resume Events tab contains a list of all the times that available time charges have been suspended and resumed for this contract time record. Each row contains an Actions button and current values for the following fields:
To change information in a suspend/resume event, click anywhere in that row. The system highlights the row in blue. Click in a field and add or change information as required.
To save a new suspend/resume event, you must enter information in the Suspend Available Time Charges field. Record information in other fields as needed.
To add a new suspend/resume event to the contract time record, click the New button. The system adds a new row at the bottom of the list of events. All fields in the new row are blank.
To delete a suspend/resume event, select Delete from the Actions menu on the event row. The system shades the row gray to indicate it is marked for deletion. To reverse the delete action, click the Undo button.
When you are finished, click the Save button. The system displays a message to confirm that your changes were saved in the database.
