Maintaining a Contract Time Record - Calendar Time

The Contract Time Summary - Calendar Time component contains all the information currently recorded for a contract time record with a Time Type of Calendar Time. Contract time records are created on the Contract Administration Summary for the appropriate contract (see Maintaining Contract Times).

To access the Contract Time Summary - Calendar Time component, go to the Contract Time Overview and click the Time ID link for a contract time with a time type of Calendar Time.

Information is grouped on three tabs located on the left side of the component. The component opens on the General tab, which allows you to view or change the following information:

• Time ID

• Time Description

• Time Type

• Agency Type

• Comments

• Original Number of Time Units

• Record Source

• Default

• Contract Claim Number

• Main Contract Time

• Delete Allowed

• Required For

• Chargeable

• Percent Complete

• Effective Date

• Expiration Date

• Status

• Active

Click in a field and add, change, or delete information as required.

• Note: You cannot change the Time Type and Original Number of Time Units after the contract time has been processed by a payment estimate.

When you are finished making changes, click the Save button. The system displays a message to confirm that your changes were saved in the database.

• Note: Before you can use a calendar time record, you must activate it by entering and saving information in the Time Unit, Start Time and Original Number of Time Units fields on the Units and Dates tab and the standard record activation fields on the General tab.

Units and Dates

On the Contract Time Summary - Calendar Time component, click the Units and Dates tab to maintain additional contract time information related to time units and dates. You can view or change information in these fields on this tab:

• Start Time

• Original Completion

• Current Completion

• Pending Change Completion

• Actual Completion

• Estimate Processing Complete

• Time Unit

• Original Number of Time Units

• Adjusted Number of Time Units

• Current Number of Time Units

• Pending Change Order Number of Time Units

• Road User Cost Per Time Unit

Click in a field and add, change, or delete information as required.

• Note: You cannot change the Time Unit, Original Number of Time Units and Road User Cost Per Time Unit after the contract time has been processed by a payment estimate.

When you are finished making changes, click the Save button. The system displays a message to confirm that your changes were saved in the database.

Rates and Cap Amount

On the Contract Time Summary - Calendar Time component, click the Rates and Cap Amount tab to maintain additional contract time information related to rates and cap amounts for incentives and disincentives. You can view or change information in these fields on this tab:

• Calculate Liquidated Damage or Disincentive

• Liquidated Damages/Disincentive Rate

• Liquidated Damages/Disincentive Time Unit

• Liquidated Damages/Disincentive Cap Amount

• Total Liquidated Damages/Disincentive Amount Applied

• Calculate Incentive

• Incentive Rate

• Incentive Time Unit

• Incentive Cap Amount

• Total Incentive Amount Applied

Click in a field and add, change, or delete information as required.

• Note: You cannot change the Liquidated Damages/Disincentive Rate, Liquidated Damages/Disincentive Time Unit, Liquidated Damages/Disincentive Cap Amount, Incentive Rate, Incentive time Unit and Incentive Cap Amount after the contract time has been processed by a payment estimate.

When you are finished, click the Save button. The system displays a message to confirm that your changes were saved in the database.

Related topics:

Maintaining Contract Times