Managing Contract Payrolls

When required by the agency, payrolls associated with the work performed must be recorded, reviewed, and approved by the agency. The approval process ensures that the calculations in the payroll are correct and that federal guidelines for wages and fringe benefits have been followed.

The Contract Certified Payroll Overview component enables you to manage, review, and approve all payroll records associated with the contract. To access the Contract Certified Payroll Overview, navigate to the Contract Payrolls Overview and select Open from the Actions menu on the appropriate contract row. For information about the complete payroll management workflow, see Working with Contract Payrolls.

The upper part of the component contains the contractor's Vendor ID and Short Name.

To add a new payroll record for the contract, select Add New Payroll from the Actions menu on the component header. For more information, see Adding a Contract Payroll.

To import a payroll you received from a payroll vendor electronically, select Import Payroll from the Actions menu on the component header. For more information, see Importing a Payroll.

The lower part of the component contains a list of all the payrolls currently recorded for the vendor and contract. Each row displays an Actions button and current values for the following fields:

To change the information in a payroll record, click the blue Payroll Number link in the list or select Summary from the Actions menu on the payroll's row.

To add a new payroll to the contract by copying an existing payroll, select Copy from the Actions menu on the payroll's row (for more information, see Copying a Payroll).

To delete a payroll record, select Delete from the Actions menu on the payroll's row.

Note: You can only delete certified payrolls that have a Payroll Status of Initial.

To maintain employee information for employees on a payroll, select Employees from the Actions menu on the payroll's row. For more information, see Maintaining Payroll Employees.

To make a change to a payroll at a point in the workflow when the payroll record can no longer be edited, select Create Modification from the Actions menu on the payroll's row. For more information, see Creating a Payroll Modification.

To maintain the status of payroll transitions and exceptions, select Status from the Action menu on the payroll's row. For more information, see Maintaining Payroll Status.

To reset a payroll status to an earlier phase, select Reset Payroll Phase from the Actions menu on the payroll’s row. In the Reset Certified Payroll Workflow Phase window:

Click in the Payroll Status field and select the workflow phase.
Click the Save Payroll Status button.

Note: When you reset the workflow phase, the system keeps a record of imported payroll .xml files associated with this payroll. However, all comments and signature files are reset. To keep the comments and signature files associated with this payroll, create a payroll modification instead. For more information, see Creating a Payroll Modification.