Locating a Payroll Record

The Contract Payrolls Overview component allows you to locate a payroll by contract or by payroll vendor. To access this component, click the Payrolls link in the Civil Rights & Labor component.

In the Quick Find search box, type search criteria from the Contract ID, Vendor ID, or Vendor Name for the payroll. The system displays a rolling list of rows for all the contracts that match your search criteria.

Each row represents one contract and displays an Action button, the number of payrolls recorded for the contract, and current values for the following fields:

• Contract

• Short Name

To manage a payroll for the contract, select Open from the Actions menu on the contract's row to go to the Contract Certified Payroll Overview page (for more information, see Managing Contract Payrolls).

To add a new payroll for a contract, select Add from the Actions menu on the contract's row. If you want to add a new payroll that is similar to an existing payroll, you can save time by creating a copy of an existing payroll (for more information, see Copying a Payroll).

Importing a Payroll

You can import payrolls you receive from payroll vendors electronically as long as the import file is in an XML format that matches the transXML payroll schema.

Follow these steps to import one or more payrolls:

1. Select Import Payroll from the Actions menu on the component header.
   
   The system takes you to the Import component.

2. Locate the files you want to import by clicking the Select File button.
   
   The system opens a Choose File to Upload window.

3. In the Choose File to Upload window, navigate to the files you want to import, select them, and click the Open button.
   
   The system validates the file type and if correct, displays the selected file names on the Import component. If the file is in the proper file format for the payroll, the component header label changes to Payroll Import. If this does not occur, the selected file is not in the proper format for importing a payroll.

4. Click the Import button to begin the import process.
   
   The system begins the import process.
   
   If the import completes successfully, the system displays an Import Completed Successfully message above the component header.
   
   If errors occur during the import process, the system displays an error message above the Payrolls component header. For more information about the error, locate the process row on the Process History component and click the Output link. You can monitor the status of the import process on the Process History Overview component.
   
   The system also generates a log file containing a description of the import. If errors occurred during the import, the log file includes a description of each error. The log file is saved in the default location set by your agency, with the default name IMPORTPAYROLL.LOG (overwriting any existing log file with the same name).
   
   The system automatically saves the import file as an attachment to the payroll.

Related topics:

Working with Contract Payrolls

Managing Contract Payrolls