Maintaining Acceptance Action Information for Contract Materials

An acceptance action establishes what samples, tests, or field inspections are required for the acceptance and approval of a material or material category. It may include multiple options, each with one or more rate/frequencies, such as one daily work report per contract, or three slumps test per 50 cubic yards installed, or one certification per source used, and so on.

The Acceptance Actions tab on the Contract Materials and Acceptance Actions Summary lists active acceptance actions that are inherited or assigned to the materials listed on the Materials tab.

If the acceptance action is associated with specific items or item families, the acceptance action applies only when the material is used for those items or item families. If the acceptance action is not associated with specific items or item families, the acceptance action applies whenever the material is used (see When to Associate Material Acceptance Actions with Items or Item Families).

You can also add new acceptance actions that apply only to items on this contract.

You can find a specific acceptance action by entering criteria in the Quick Find search box, or you can filter the list by selecting a value in the Item Source field. The system displays a list of rows that match your criteria.

Each row on the Acceptance Actions tab represents a material for a contract project item. Each material row displays read-only values in these fields:

You can expand a contract material row to display rows of acceptance actions associated with the contract material. Each acceptance action row displays read-only values in these fields:

To create a new acceptance action for a contract material, select Create Contract Acceptance Action from the Actions menu on the material row. The system takes you to the Add Contract Acceptance Action Summary. For more information, see Creating Acceptance Actions for a Contract Material.

Note: If your agency uses the option Contract Time for Contract Material Acceptance Action Lock Date, and the contract includes a contract time with the same Time ID specified in the agency option, and the Actual Completion date for the contract time is today's date or earlier, the system will not allow you to add or modify acceptance actions for the contract materials. See Setting Agency Options.

To view a list of previous sources for a contract material, select Previously Used Sources and Facilities from the Actions menu on the material row. The system takes you to the Previously Used Sources and Facilities component. See Viewing Previous Sources and Facilities for more information.

To access additional information about an acceptance action for a contract material, click the Acceptance Action link, or select Open from the Actions menu on the acceptance action row. The system takes you to the Contract Acceptance Action Summary. See Maintaining Acceptance Actions for a Contract Material for more information.