Creating Acceptance Actions for a Contract Material

The Add Contract Acceptance Action Summary enables you to create a new acceptance action for a contract material. Acceptance actions created on this component apply only to the selected contact material. They do not affect the original reference material and cannot be associated with other materials. After you create acceptance actions that are specific to a contract material, they cannot be deleted from the contract.

To access the component, navigate to the Acceptance Actions tab on the Contract Materials and Acceptance Actions Summary, locate the row for the appropriate contract material, and then select Create Contract Acceptance Action from the Actions menu on the contract material row.

• Note: If your agency uses the option Contract Time for Contract Material Acceptance Action Lock Date, and the contract includes a contract time with the same Time ID specified in the agency option, and the Actual Completion date for the contract time is today's date or earlier, the system will not allow you to add acceptance actions for materials on the contract. For more information, see Setting Agency Options.

The component includes general information about the acceptance action, some of which is entered automatically by the system. You can view or enter values in these fields:

• Name

• Effective Date

• Expiration Date

• Evaluation Method

• Contract

• Item

• Description

• Status

• Active

• Project

• Project Item Line Number

To save the new acceptance action, you must enter a value in the Name field. Enter other values as needed. When you are finished, click the Save button.

The system takes you to the Contract Acceptance Action Summary, where you can add acceptance action options and rate/frequencies. For more information, see Maintaining Acceptance Actions for a Contract Material.

Related topics:

Maintaining Contract Materials and Acceptance Actions