Finding Contract Vendor Payrolls

A payroll is a vendor’s reporting of wages paid to employees for work on a specific agency contract during a given period of time. For each employee, the hours worked each day for a given labor classification on a project must be reported. This is not a vendor's payroll system for payment and payroll tax deduction purposes, but a record based on the output from a vendor's payroll system.

The Vendor Payrolls Overview allows an external user to manage the information in a payroll. To access the Vendor Payrolls Overview component, click the Payrolls link in the Civil Rights & Labor Non-Agency component.

To make changes to an existing payroll or to add a payroll, first locate the contract and vendor by typing criteria in the Quick Find search box or by clicking Show first 10.

The system displays a list of rows for all the contracts and vendors in the system that match your search criteria, and for which you have been assigned contract authority. Non-agency users (prime contractors and subcontractors) can view payroll information for their employees and for subcontractors lower in the payroll hierarchy, for all payroll phases except Initial. However, only non-agency users with vendor authority are able to edit payroll and employee information.

Each row contains an Actions button, the number of payrolls recorded for the contract vendor, and current values for the following fields:

To change the information in a payroll record, select Open from the Actions menu on the contract vendor's row. For more information, see Managing Contract Vendor Payrolls.

To manually add a new payroll record, select Add from the Actions menu on the contract vendor's row. For more information, see Adding a Payroll.

If you have vendor authority, you can also add a new payroll for subcontractors lower in the payroll hierarchy. To add a payroll for a subcontractor, locate the subcontractor's contract vendor row and select Add for Subcontractor from the row Actions menu. For more information, see Adding a Payroll for a Subcontractor.

To import a payroll generated from a payroll system, select Import Payroll from the Actions menu on the component header. For more information, see Importing a Payroll.

If you have access rights, you can reset a payroll status to an earlier phase. Select Reset Payroll Phase from the Actions menu on the payroll’s row. In the Reset Certified Payroll Workflow Phase window:

Click in the Payroll Status field and select the workflow phase.
Click the Save Payroll Status button.

Note: When you reset the workflow phase, the system keeps a record of imported payroll .xml files associated with this payroll. However, all comments and signature files are reset. To keep the comments and signature files associated with this payroll, create a payroll modification instead. For more information, see Creating a Payroll Modification.