Setting Up Access for Mobile Applications

In this Topic

Setting Up the System
Setting Up User Access

Web-based AASHTOWare Project™ works with several mobile applications that allow agency personnel to use a smartphone or tablet to capture information in the field.

Infotech Field Interviewer™ works with AASHTOWare Project Civil Rights & Labor™ to allow field interviewers to collect the information used to ensure that agency contracts comply with federal and state regulations for personnel field interviews.
Infotech Mobile InspectorⓇ works with AASHTOWare Project Construction & Materials™ to allow inspectors to collect information required for a daily work report, including item progress, contractor workforce, photos, and site conditions.
AASHTOWare Project Mobile Tester™ is used with AASHTOWare Project Construction & Materials™ to allow material testers to electronically capture samples and test results. Users can select a Contract Item Material Set Material and create a sample record as well as assign and enter data for any field-specified tests for the sample record.

Mobile applications can be used online or offline and can accommodate any size contract.

Setup is required to integrate the mobile applications with AASHTOWare Project. When properly configured, the applications can exchange information collected with the mobile applications with data created in AASHTOWare Project.

Setting Up the System

To enable access for your agency to the mobile applications, perform the following:

Ensure your agency has licensed SYNC Service for AASHTOWare Project. The SYNC service is required for data transfer between the mobile applications and AASHTOWare Project.
Note the Construction Management System (CMS) ID for your agency's web-based AASHTOWare Project installation. The CMS ID is provided on the Mobile Apps Identification Number page of the installation wizard. You can also find the CMS ID on the System Information component of the AASHTOWare Project application.
Contact the mobile applications team ([email protected]) at Infotech software support to register your agency's CMS ID.
- Along with the CMS ID, you can provide an intuitive name that will be used to identify your installation. You can also provide an email address that will receive important error messages from the Bridge process. Complete log files for the processes are available on the Process History Overview (see Viewing Process History).
Schedule the bridge process.
- The bridge process can be run manually or scheduled to run automatically at regular intervals. The frequency with which this process runs determines how often data is exchanged between the mobile application and AASHTOWare Project.
- See Running the Bridge to Field Interviewer, Running the Bridge to Mobile Inspector, and Running the Bridge to Mobile Tester.

Setting Up User Access

After access is set up for the mobile application(s) your agency uses, you can configure access for individual users. To enable a user to exchange data between AASHTOWare Project and a mobile application, access the application on the specific mobile device:

Field Interviewer is available for free download from either the Apple App Store, Google Play Store, or Microsoft Windows Apps Store.
Mobile Inspector is available in two formats, Mobile Inspector (mobile app) and Mobile Inspector 2.0 (web app). Use the format specified by your agency.
- For Mobile Inspector (mobile app), download and install the free mobile application from either the Apple App Store, Google Play Store, or Microsoft Windows Apps Store.
- For Mobile Inspector 2.0 (web app), visit https://mobileinspector.app on the mobile device's browser.
Mobile Tester is available at https://mobiletester.aashtowareproject.org.
- Because this application is a web app, instead of downloading it to your device, you access it with your device’s browser. As with any URL, you can bookmark the link to make it easier to find. You can also create a shortcut for this URL and add it to your device’s Home screen.
- For more information, see the Installation and User Guide at https://www.aashtowareproject.org/mobile-applications.

Upon installation, the mobile application will provide a unique device ID. In AASHTOWare Project, add the device to the user account by entering the device ID and the app you have installed on the Devices tab on the User Summary.

Additionally, users must be assigned contract-specific contract authority in order to access contract data and enter information in the mobile application. Assigning All Contract Access or inheriting office-wide contract authority does not provide the user with access to contract data in the mobile applications.

In AASHTOWare Project, ensure that the user is assigned:

For Field Interviewer, a user role that has the Field Interviewer check box selected.
For Mobile Inspector, a user role that has the DWR Inspector check box selected.
For Mobile Tester, Qualifications for Lab and Test, as well as User Roles, with contract-specific contract authority.
- Note: Mobile Tester users may enter data in the application without Lab Tester Qualifications. However, users must have Lab Tester Qualifications in order to enter additional test data to the synced record in AASHTOWare Project; if they do not, they will only be able to view the synced test data.

The next time the mobile device has internet connectivity and the bridge process runs, the user will be able to view contract data in the mobile application and enter information as needed.