Maintaining Proposal Times

A proposal time is a specific time period during which a defined amount of work is to be accomplished. There are different types of times, but each proposal must have at least one time row of the total contract time type recorded before the proposal can be let. Subsequent proposal times can be added throughout the life of the proposal. If a proposal has more than one time row, the total contract time is designated as the main (or controlling) proposal time.

The Time tab on the Proposal Summary component contains an accordion list of all the time rows that currently exist for the proposal. Each row displays the Time ID and Time Description and a Delete button. To maintain a proposal time, expand the row to display all the available information. You can add and change information in these fields:

• Time ID

• Time Description

• Time Type

• Number of Time Units

• Time Unit

• Main Proposal Time

• Completion Date

• Start Date

• Liquidated Damages Rate

• Liquidated Damages Unit of Time

• Road User Cost Per Time Unit

• Maximum Time

• Minimum Time

Click in a field and add, change, or delete information as needed.

• Note: The Main Proposal Time check box can only be selected for one time row in the proposal. Although you can save a time record without selecting the Main Proposal Time check box, each proposal must include one proposal time record identified as the Main Proposal Time in order to pass proposal validation. See Proposal Validation for more information.

To delete a proposal time, select Delete from the Actions menu on the appropriate row.

Adding a Proposal Time

To add a new time row for this proposal:

1. Click the New button. The system adds a new row at the bottom of the list.

2. Enter information in the Time ID and Time Description fields.

3. Click in the Time Type field and select the method by which the contract records time:

   • Available Time (AD) allows you to set a total number of days or hours in which the work must be finished. If you choose this time type, you must also enter a Time Unit Type (hours or days) and Number of Time Units.

   • Calendar Time (CD) allows you to set a starting time, after which the system will calculate the time used to complete the work. If you choose this time type, you must also enter a Time Unit Type (hours or days) and Number of Time Units.

   • Completion Date (DT) allows you to enter a specific date by which all work must be finished.

4. Enter information in the other fields as needed.

5. Click the Save button.

• Note: If your agency uses SiteManager or uses LAS/Preconstruction data views in BAMS/DSS, you must enter a time record that has the Main Proposal Time check box selected and the Time ID set to 00. In addition, the main proposal time record must also contain a value in the Liquidated Damages Rate and Liquidated Damages Unit of Time fields in order to export the proposal to SiteManager.

Related topics:

Maintaining a Proposal

Cost Plus Time Bidding