Maintaining Contract Daily Work Reports

Daily Work Reports (DWRs) are created to document the work that is performed daily on a contract. The information recorded in a DWR is based on actual activity, not planned activity, and is essential for the administration of a contract. Daily information is recorded about the weather, the personnel who worked at the construction site, the hours worked, and the equipment used. This data is collected in the field by the project manager, project engineer, and the inspectors working on the contract.

Multiple DWRs may be created per day. Each DWR must be approved before the information recorded can be submitted on a Daily Diary. When a DWR is submitted for approval, it is either approved or sent back to be modified and resubmitted. The project manager can review or print all the information in one or more DWRs by generating a DWR Report.

If a contract includes items that have a percentage schedule and at least one autopay item, the system automatically generates a DWR and DWR item posting when the contract percent complete exceeds the trigger percent specified for the item in the percentage schedule (see Maintaining Percentage of Schedule Items).

The Daily Work Reports tab on the Contract Progress Summary component contains a list of all the recorded Daily Work Reports (DWRs) for the contract. Each row contains an Actions button and current values for the following fields:

To change information in a DWR, click the Sequence link or select Open from the Actions menu on the DWR row to go to the Daily Work Report Summary component (see Maintaining a Contract Daily Work Report).

To add a new DWR to the contract, click the Add button. The system takes you to the Add Contract Daily Work Report component (see Adding a Daily Work Report).

To add a new DWR by copying an existing DWR, select Copy from the Actions menu on the DWR row. The system takes you to the Copy Contract Daily Work Report component (see Copying a Daily Work Report).

To delete a DWR, select Delete from the Actions menu on the DWR row. The system shades the row gray to indicate it is marked for deletion. To reverse the delete action, click the Undo button.

To submit a DWR for approval, select Submit for Approval from the Actions menu on the DWR row. The system changes the DWR status to Pending Approval. To submit a DWR for approval, it must have a status of Draft.

To approve a DWR, select Approve from the Actions menu on the DWR row. The system changes the DWR status to Approved and updates the Approval Date field to the current date. To approve a DWR, it must have a status of Draft or Pending Approval.

To change the status for a DWR to Draft, select Change to Draft from the Actions menu on the DWR row. This option is only available when the DWR has a status of Rejected or Pending Approval.

To reject a DWR, select Reject from the Actions menu on the DWR row. The system changes the DWR status to Rejected. To reject a DWR, the DWR must have a status of Approved or Pending Approval.

When you are finished making changes to DWRs, click the Save button. The system displays a message to confirm that your changes were saved in the database.