Maintaining Contract Daily Diaries

A Daily Diary is a collection of all the authorized Daily Work Reports (DWRs) submitted on one day by all inspectors working on a contract. The project manager usually submits one daily diary per day per contract. In the daily diary, the project manager authorizes the DWRs and records the time charge information for the day. The system does not allow more than one diary to be created per day per contract, and a diary may not be created for a future date. Diaries can be created for days when no DWRs are collected.

The Diaries tab on the Contract Progress Summary component contains a list of all the daily diaries that have been recorded for the contract. Each row contains an Actions button and current values for the following fields:

To change information in a diary, click the Diary Date link or select Open from the Actions menu on the diary row to go to the Contract Daily Diary Summary component (see Maintaining a Daily Diary).

If you need to make changes to contract times in a diary after the estimate has been created and the diary locked, you can do this on the Diary Adjustments tab (see Adjusting Contract Time in a Locked Diary).

To add a new daily diary for the contract, click the Add button (see Adding a Daily Diary).

To delete a daily diary, select Delete from the Actions menu on the diary row. The system shades the row gray to indicate it is marked for deletion. To reverse the delete action, click the Undo button.

Note: When you delete a diary from an approved DWR, the system sets the status of the DWR to Pending Approval.

When you have finished making changes to diaries, click the Save button to apply your changes to the system (including deleted information). The system displays a message to confirm that your changes were saved in the database.