Regenerating Materials and Acceptance Actions for Contract Project Items

After materials and acceptance actions have been generated for a contract, you can regenerate them as needed. When you regenerate materials and acceptance actions, the system deletes the existing materials and acceptance actions associated with the contract. This includes any modifications made at the contract project level since the initial generation, including any material sets added to contract project items. The system then regenerates new materials and acceptance actions for the contract based on the materials and acceptance actions set up for the reference items that correspond to items on the contract.

If the acceptance action is associated with specific items or item families, the acceptance action applies only when the material is used for those items or item families. If the acceptance action is not associated with specific items or item families, the acceptance action applies whenever the material is used (see When to Associate Material Acceptance Actions with Items or Item Families).

Note: When regenerating materials and acceptance actions causes a material that has an acceptance record to be deleted, the system does not modify or delete the existing acceptance record.

Note: If your agency uses the option Contract Time for Contract Material Acceptance Action Lock Date, and the contract includes a contract time with the same Time ID specified in the agency option, and the Actual Completion date for the contract time is today's date or earlier, the system will not allow you to generate, regenerate, update, or modify materials and acceptance actions for the contract, contract project, or contract project items. For more information, see Setting Agency Options.

You can regenerate materials and acceptance actions at three different levels: the contract, contract project, and contract project item. On the Contract Project Items tab on the Contract Items component, you can regenerate materials and acceptance actions for a contract project or for individual contract project items. For information about generating and regenerating materials and acceptance actions for an entire contract, see Generating Contract Materials and Acceptance Actions.

Contract Project Level

To delete and regenerate materials and acceptance actions for all contract project items in a project, navigate to the Contract Project Items tab on the Contract Items component, locate the row for the project, and select Regenerate Materials and Acceptance Actions from the Actions menu on the project row. The system deletes and regenerates materials and acceptance actions for items in the contract project and displays a message to confirm that your changes were saved. The materials and acceptance actions associated with the original reference items are unaffected.

Note: The Regenerate Materials and Acceptance Actions command is not available until after materials and acceptance actions have been generated for the contract.

Contract Project Item Level — Single Item

To delete and regenerate materials and acceptance actions for a single contract project item, navigate to the Contract Project Items tab on the Contract Items component, locate the row for the item, and select Regenerate Materials and Acceptance Actions from the Actions menu on the item row. The system deletes and regenerates materials and acceptance actions for the contract project item and displays a message to confirm that your changes were saved. The materials and acceptance actions associated with the original reference item are unaffected.

Note: The Regenerate Materials and Acceptance Actions command is not available until after materials and acceptance actions have been generated for the contract.

Contract Project Item Level — One or More Items

To delete and regenerate materials and acceptance actions for one or more selected contract project items, follow these steps:

From the Actions menu on the Contract Items component, click Select Items to Regenerate. This action is not available until materials and acceptance actions have been generated for the contract.

The system displays a modal window that lists active contract project items for the contract.
You can locate a specific item by entering criteria in the Quick Find search box. You can also filter the list by entering a value in the Item Source field.

The modal window lists items that match your criteria.
Click the row for the contract project item for which you want to regenerate materials and acceptance actions.

A check mark appears at the beginning of the row to indicate it is selected. Continue selecting item rows as needed. You can click a row again to clear the selection.
When you are finished, click the Save button.

The system deletes and regenerates materials and acceptance actions for the selected contract project items, and it displays a message to confirm that your changes were saved. Updated information can be viewed and modified on the Contract Materials and Acceptance Actions Summary component. See Maintaining Contract Materials and Acceptance Actions for more information.