Managing Reference Specifications

A reference specification is a requirement or provision for the work completed on an agency contract, and for the payment for that work.

The Reference Specification Overview component contains a list of all the specifications currently recorded for construction materials. A material test includes one or more specifications, which are designated in the associated action relationship. Your agency adds, changes, and deletes test specifications and test specification conditions as needed for all materials used in construction.

To access the Reference Specification Overview component, click the Reference Specifications link on the Reference Data component on the Dashboard. You can use the filter at the top of the component to only show rows of a specific Record Type.To view or make changes to an existing specification, first locate the specification by typing criteria in the Quick Find search box or by clicking Show first 10.

The system lists rows of specifications that match your search criteria. Each row contains an Actions button and current values for the following fields:

The row Actions menu has the following functions:

Actions

Select Copy Reference Specification to copy an existing specification. See Copying a Reference Specification.

Select Delete to delete a specification. Select the Undo button to reverse the delete action. Click the Save button.

Select Open to open a specification.

Select Open Action Relationship to view the action relationship associated with a specification. See Maintaining Action Relationships for a Material.

Views

Select Attachments to manage attachments. The Attachments link includes the number of files attached to this record. See Working with Attachments.

Select Links to manage links. See Working with Links.

Select Tracked Issues to manage tracked issues. See Maintaining Tracked Issue Information.

Copying A Reference Specification

To copy an existing reference specification, its conditions, and condition fields to an action relationship:

Locate the specification you want to copy and select Copy Reference Specification from the row Actions menu.

You can find a specific specification by typing criteria in the Quick Find search box.
Click the row of the Action Relationship to which you want to add the specification.
Enter a value in the Specification Name field.
Click the Add to Action Relationship button.