Making Payment Estimate Approval Decisions
In this Topic
The Payment Estimate Approval Decision Overview lists rows of approval decision records for payment estimates that you can either approve or reject. This list includes only those approval decision records for payment estimates that have a status of Pending Approval and for which your active user role is assigned an approval decision of Pending Approval.
You can access the overview by clicking the Payment Estimate Approval Decisions link in the Construction component.
Each row includes an Actions button and current values in these fields:
To view additional information about a payment estimate, click the Number link, or select Open from the Actions menu on the approval decision row. The system takes you to the Contract Payment Estimate Summary. For more information, see Maintaining a Contract Payment Estimate.
Approving a Payment Estimate
When you approve a payment estimate, the status of the decision record is changed to Approved, and the status of the next sequential decision record for the payment estimate is changed to Pending Approval.
If your user role is the final approval required in the series of decision records for the payment estimate, the status of the payment estimate is changed to Approved, and the system updates information on the contract with amounts and quantities from the payment estimate. This includes the Amount Paid to Date, Percentage Complete Award, Percent Paid, and Overrun Balance values for the contract, as well as quantities and extended amounts for contract project items.
If the approved payment estimate includes available contract time, the system increments the Current Time Units Charged on Approved Estimates as appropriate. If the approved payment estimate includes any incentive, disincentive, or liquidated damages amounts, the system updates the Extended Total Amount Applied for the contract time. In addition, balances and item adjustment amounts are updated to account for the amount of material used for the work covered in the payment estimate. Stockpile amounts are updated to account for the amount of material used for the work covered in the payment estimate unless the stockpile is paused.
After a payment estimate receives final approval, it cannot be modified except for information about the voucher and voucher number.
In order to approve a payment estimate, your active user role must be assigned approval decision of Pending Approval for the payment estimate (see Maintaining Contract Payment Estimate Approval Levels).
To approve a payment estimate, select Approved in the Approval Decision field on the Payment Estimate Approval Decision Overview. You can enter text in the Comments field as needed. When you are finished, click the Save button.
The system displays a message to confirm that your changes were saved in the database. The status of the decision record is changed to Approved, and the row is no longer displayed in the list. If the payment estimate requires additional approval, the status of the next sequential decision record for the payment estimate is changed to Pending Approval.
Rejecting a Payment Estimate
In order to reject a payment estimate, your active user role must be assigned an approval decision value of Pending Approval for the payment estimate and an approval level of 1 (the first approval level in the series). If your active user role does not have an approval level of 1, you can still reject the payment estimate if it was approved by the previous approval level for the contract (see Maintaining Contract Payment Estimate Approval Levels).
To reject a payment estimate, select Rejected in the Approval Decision field on the Payment Estimate Approval Decision Overview. You can enter text in the Comments field as needed. When you are finished, click the Save button.
The system changes the status of the payment estimate to Rejected and displays a message to confirm that your changes were saved in the database. The row for the payment estimate you rejected is no longer displayed in the list.
Maintaining a Contract Payment Estimate
Managing Contract Payment Estimates
