Maintaining Cost Estimates for a Proposal

The Cost Estimates tab on the Proposal Cost Estimate Summary lists all of the cost estimates associated with the proposal. When you create a cost estimate for a proposal, all of proposal items are copied to the new cost estimate.

Note: When a cost estimate is associated with a:
- Proposal or project, the cost estimate follows the workflow for that proposal or project. You can view, add, or edit cost estimates associated with a proposal or project if your system administrator has provided workflow phase rights to your user role.
- Proposal, any cost estimates for projects associated with the proposal are automatically set to inactive.

You can create multiple cost estimates with the same proposal items using different pricing methodologies, but only one of the cost estimates associated with the proposal can determine item pricing at a given time. You can change which of the cost estimates controls the pricing as needed.

Each cost estimate row includes an Actions button and these fields:

You can select or clear the Price Control check box, but the remaining fields are read-only. The Price Control check box indicates which of the cost estimates determines the prices for items on the associated proposal. One and only one of the cost estimates must be selected as the price control for a given proposal.

To delete a cost estimate from the system, select Delete from the Actions menu on the cost estimate row. Click Undo to reverse the deletion.

Note: Unless the cost estimate has been saved as a profile, deleting it from the concept removes the cost estimate from the system.

When you are finished making changes, click the Save button. The system displays a message to confirm that your changes were saved in the database.

To create a new cost estimate for the proposal, click the Add button. The system takes you to the Add Cost Estimate component (see Adding a Cost Estimate). When you save the new cost estimate, the system copies the proposal items to the cost estimate, along with any default reference price tasks, bid price tasks, and task groups for the items. Items are copied to the cost estimate as active, but associated tasks are copied as inactive. Proposal sections are copied as cost estimate categories. Any cost estimates for projects associated with the proposal are set to inactive and read-only. The system automatically enters a name and description for the new cost estimate that indicate it is a letting estimate for the selected proposal.

To view or change additional information about a cost estimate, click the Cost Estimate Name link, or select Open from the Actions menu on the cost estimate row. The system takes you to the Cost Estimate Summary. See Maintaining a Cost Estimate for more information.

To export a cost estimate associated with this proposal, select Export Cost Estimates from the Actions menu on the cost estimate row. For more information, see Exporting Cost Estimates.