Maintaining Contract Funding

A fund is a funding source for one or more items in a cost estimate, project, or contract.

A fund package groups multiple funding sources for one or more items in a cost estimate, project, or contract. It makes it easy to identify a single grouping that contains complete funding allocations for items.

Click the Funding tab on the Contract Administration Summary component to access current funding information for the contract and to record changes to the contract's fund packages.

In the upper section of the tab, you can view or change information in these fields:

Funding Sources

To add a new fund package to the contract, click the New button. The system adds a new row at the bottom of the list with the fields blank. Enter information about the new fund package as needed.

To select an existing fund package for the contract, click the Select Fund Packages button. See Adding a Contract Fund Package Based on Reference Data.

In the lower section of the tab, you can view or change information in these fields:

Note: If you often use the same reference fund package as the default for contract adjustments, you can set the Default Contract Adjustment Indicator to the reference fund package so that it will always be marked as default when you add it to a cost estimate, project, or contract. You can set the Default Contract Adjustment Indicator for more than one fund package until you activate the contract.

The row Actions menu has the following functions:

Actions

Select Delete to delete a record. Select the Undo button to reverse the delete action. Click the Save button.

Note: You cannot delete a fund package to which one or more items have been assigned.

Select Duplicate Row to copy a record. Click the Save button.

Select Insert Row on the row above where you want a new row to display. The system adds a new row directly below the selected row. Click the Save button.

Select Open to view or change fund package information. See Maintaining a Contract Fund Package.

Views

Select Attachments to manage attachments. The Attachments link includes the number of files attached to this record. See Working with Attachments.

Select Links to manage links. See Working with Links.

Select Tracked Issues to manage tracked issues. See Maintaining Tracked Issue Information.

Adding a Contract Fund Package Based on Reference Data

Fund packages can be pre-defined as reference data. When you create a new fund package by selecting a reference fund package, all of the funds listed in the reference fund package are copied to the new fund package for the cost estimate, project, or contract. See Maintaining Reference Fund Package Information.

To create one or more fund packages based on reference fund packages, follow these steps:

On the Contract Administration Summary, click the Funding tab, and then click the Select Fund Packages button.

The system displays a modal window for selecting reference fund packages.
Click the row for the reference fund package you want to use to create a new fund package.

A check mark displays at the beginning of the row to indicate it is selected. You can click a row again to clear the selection.
Continue selecting reference fund packages as needed.
When you are finished, click the Add Fund Package button.

The system closes the modal window and adds the fund packages to the list on the Fund Package Overview.