Managing Subcontract Payments

After the agency makes a payment to the prime contractor for work on the contract, the prime contractor is in turn responsible for paying the subcontractors, suppliers and other vendors used for the work, and they must in turn pay other subcontractors and vendors. The agency monitors all of these payments to make sure they are made within the federal and state guidelines for prompt payment.

The Subcontract Payments tab on the Contract Payment Summary component contains an accordion list of all the payments that have been made by the prime contractor and subcontractors for the associated contract payment. Each row represents one subcontract payment record and displays an Actions button and current values for the Payer Name and Payee Name.

Note: When the prime contractor is a certified DBE vendor, a subcontract payment record must be created to reflect the amount of work completed by the prime. This enables the system to include the amount in the Uniform Report of DBE Commitments/Awards and Payments report.

To view a subcontract payment record, expand the row to display all the available information. You can view the following information:

To review or change additional information about the subcontractor payment, select Open Sub Contractor Payment Summary from the Actions menu on the appropriate subcontract payment row (see Maintaining a Subcontractor Payment).

There are different ways to add a new subcontract payment for this contract payment depending on the source of the payment. You can click Add Subcontract Payment from Prime, or you can select Add New Payment from Payee or Add New Payment from Same Payer from the Actions menu on the appropriate subcontract payment row.

To delete a subcontract, select Delete from the Actions menu on the subcontract payment's row.

Note: Deleting a subcontractor payment also deletes any associated subordinate vendor payments.

Click Save when you are finished to apply your changes to the system (including deleted information). The system displays a message to confirm that your changes were saved in the database.