Adding a Subcontract Payment

After the agency makes a payment to the prime contractor for work on the contract, the prime contractor is in turn responsible for paying the subcontractors, suppliers and other vendors used for the work, and they must in turn pay other subcontractors and vendors. The agency monitors all of these payments to make sure they are made within the federal and state guidelines for prompt payment.

The Add Subcontract Payment allows you to add general information for a new subcontractor payment. There are several ways to access the Add Subcontract Payment component from the Subcontract Payments tab on the Contract Payment Summary component depending on the type of payment being made:

To add a new subcontract payment from the prime, click Add Subcontract Payment from the Prime.
To add a new subcontract payment from the payee, select Add New Payment from the Payee from the Actions menu on any subcontract payment row.
To add a new subcontract payment from the payer, select Add New Payment from the Payer from the Actions menu on any subcontract payment row.

The Payer Name field is automatically set by the system, depending on how you navigated to this component. If you navigated from the Contract Payment, the system selects the prime contractor for this contract as the payer. If you navigated from another subcontract payment, the system selects that payment's subcontract payment payee as the payer.

To create a new subcontractor payment, enter information in these fields:

The following fields are set automatically by the system:

When you are finished adding information, save the new subcontractor payment to the system by clicking the Save button. The system takes you to the Subcontract Payment Summary and displays a message to confirm that your changes were saved in the database. For more information, see Maintaining a Subcontract Payment.