Maintaining the Current DBE Commitment

The Contract Current DBE Commitment Summary page contains all the information about the DBE commitment for the contract. Access this page by navigating to the Contract Administration Overview component and selecting Current DBE Commitments from the Actions menu on the contract's row.

• Note: For a high-level discussion about the workflows involved in managing DBE commitments, see Managing DBE Commitments.

Information on this page is contained in two components. The upper part of the page displays the Contract DBE Commitment Summary component, which summarizes the contract's DBE commitment information.

The lower part of the page contains the DBE Vendor component. This component allows you to maintain information for all the DBE vendors associated with the prime contractor, including work types, materials, and trucking. For more information, see Managing Contract Current DBE Vendors.

The Contract DBE Commitment Summary component opens on the General tab, which allows you to view or change the following information:

• Prime Vendor ID

• DBE Goal

• DBE Goal Percent

• Total Commitment Amount

• Total Commitment Percent

• DBE Subcontractor Commitment Amount

• DBE Subcontractor Commitment Percent

• Comments

• Prime Vendor Name

• Awarded Contract Amount

• Total Race Conscious Amount

• Total Race Conscious Percent

• Total Race Neutral Amount

• Total Race Neutral Percent

• Revised Commitment

If your agency does not use external access, you can click in a field and add, change, or delete information as needed. You can add additional information to the current DBE commitment in the Comments field if needed. When you are finished, click the Save button to apply your changes.

If your agency uses external access, this information is read-only and is maintained by non-agency users.

DBE Commitments List

The lower part of the tab displays a rolling list of all the DBE vendor commitments currently associated with this contract. Each row displays an Actions button and current values for these fields:

• DBE Vendor ID

• Ethnic Group

• Prop Vendor

• Commit Amt

• DBE Vendor Name

If your agency does not use external access, you can delete a DBE vendor commitment if needed. Select Delete from the Actions menu on the DBE vendor commitment's row. The system shades the row gray to indicate it is marked for deletion. To reverse the delete action, click the Undo button. To apply your changes, click the Save button.

If your agency uses external access, DBE commitment information is read-only and is added and maintained by non-agency users. Agency users are not able to view the DBE commitment until after a non-agency user signs the DBE commitment. After the commitment is signed, the commitment is in the Under Agency Review phase.

If your agency uses external access and the DBE commitment is in the Under Agency Review phase, progress the DBE commitment by selecting Progress from the Actions menu on the component header, or reject it by selecting Reject. Rejecting the DBE commitment moves it to the Rejected phase.

If your agency uses external access and the DBE commitment is in the Ready for Approval phase, approve the DBE commitment by selecting Approve from the Actions menu on the component header, or reject it by selecting Reject. Rejecting the DBE commitment returns it to the Under Agency Review phase. Approving the DBE commitment moves it to the Approved phase. After the DBE commitment has been approved, agency users cannot perform actions or modify information in this component except on the Revised Goals tab.  

If the prime contractor was changed on this contract, you can view the previous vendor's DBE commitment information by selecting Previous Vendor DBE Commit Summary from the Actions menu on the component header. For more information, see Managing Archived DBE Commitments.

To maintain additional information for the contract current DBE commitment, click the following tabs:

Revised Goals	Click this tab to view or maintain revisions made to the DBE goals for the contract (see Revising Goals for the Current DBE Commitment).
Good Faith Effort	Click this tab to view or maintain good faith efforts for the current DBE commitment (see Maintaining Good Faith Efforts for the Current DBE Commitment).
Revised Commitment	Click this tab to view or maintain revised DBE commitments from the prime contractor (see Revising the Current DBE Commitment).
Approval	Click this tab to view approval information or approve the current DBE commitment (see Approving a Current DBE Commitment).

Related Topics:

Managing DBE Commitments