Maintaining a Vendor Security Account

The Reference Vendor Security Account Summary component contains additional information about the security account. To access the summary, click the Security Accounts tab on the Vendor General Summary component, and then select Open from the Actions menu on the appropriate row.

Information is grouped in two tabs, located on the left side of the component. The component opens on the Transactions tab, which contains an accordion list of all the transactions that have been recorded for the security account. Each transaction row displays an Action button and current values for the Post Date and Amount fields.

To maintain a transaction record, click anywhere in the row to expand the record and display all the available information. You can view or change information in these fields:

Click in a field and add, change or delete information as required.

To delete a transaction record, select Delete from the Actions menu on the transaction's row. When you delete a transaction the system automatically subtracts the deleted transaction amount from the Current Balance.

Note: You cannot delete a security account transaction if any portion of the account's balance has been encumbered for retainage.

To add a new security account transaction, click the New button. The system adds a new row at the bottom of the list. All fields in the new row are blank. To create a transaction record, you must enter information in all fields that display a red asterisk. Record information in other fields as needed to add additional information to the record. When you add a new transaction, the system automatically updates Current Balance to include the transaction amount.

Note: You can add a security account transaction with a negative amount, however, you cannot add a transaction that results in a Current Balance that is negative or is less than the absolute value of all the security account's estimate securities encumbrances.

When you have finished making changes, click the Save button to apply your changes to the system. The system displays a message to confirm that your changes were saved in the database.

To maintain additional information about security accounts for this vendor, click the following tab:

Contracts

Click this tab to view or maintain a list of all contracts associated with this security account (see Associating Contracts with a Security Account).