Associating Contracts with a Security Account

A vendor's security account can be associated with one or more contracts, or none at all. For securities to be used for a vendor, the vendor must be the prime contractor on the contract and the security account must be associated with the contract in the system before the first contractor payment estimate is created.

The Contracts tab on the Reference Vendor Security Account Summary contains a list of all the contracts currently associated with the security account and allows you to associate new contracts on which the vendor is the prime contractor.

Each row contains an Actions button and current values for the following fields:

• Contract

• Awarded Amount

• Amt Posted to Dt

• Total Amount Paid

• Retain Pct

• Retainage Required

• Covered by Securities

• Difference

You can view but not change the information in this list. To view labeled fields, click anywhere in a row.

To remove a contract's association with the security account, select Delete from the Actions menu on the contract's row. The system shades the row gray to indicate it is marked for deletion. To reverse the action and restore the contract's association with the security account, click the Undo button. Click Save when finished to apply your changes to the system.

• Note: You cannot remove an associated contract from the security account if an estimate securities encumbrance for the contract security account exists.

Associating a Contract with the Security Account

Follow these steps to associate one or more contracts with the security account:

1. On the Reference Vendor Security Account Summary, click the Contracts tab, and then click the Associate Contracts button.
   
   The system displays a modal window for adding contracts. The window only lists those contracts for which the reference vendor is the prime contractor.

2. Locate the contract you want to associate using the Quick Find search box.
   
   The system lists all the contracts that meet your search criteria.

3. Click the row for each contract you want to associate.
   
   The system adds a check mark beside each contract you select and shades the row. To cancel a selection, click the selected row again.

4. Click the Associate Contracts button.
   
   The system closes the modal window and adds the new contracts to the list on the Contracts tab of the Vendor Security Account Summary.

Related topics:

Managing Vendor Security Accounts