Maintaining a Construction Stockpile

A construction stockpile is money advanced to the contractor to purchase and store a material for a contract project item in bulk quantity. These advanced payments are recovered by the agency as work on the contract project item is paid for. Multiple stockpiles may be created for the same contract project item.

The Construction Stockpile Summary contains all of the transactions and other information recorded for a stockpile on a contract. To access the summary, navigate to the Construction Stockpiles Overview, and then select Open from the Actions menu on the appropriate stockpile row.

In the upper portion of the component, you can view or change values in these fields:

• Construction Stockpile ID

• Description

• Item ID

• Material

• Source

• Facility

• SMFMI Name

• Paused

• Status

• Item Recovery Percentage

• Construction Stockpile Amount

• Balance

• Total Recovery Amount

• Current Recovery Amount

• Previously Approved Recovery Amount

• Recovery Date

 

Click in a field and add, change, or delete information as needed. Values entered in the Material, Source, Facility, and SMFMI Name fields must already be associated with the selected item.

• Note: Materials and acceptance actions must be generated for the contract before a material can be specified for a stockpile.

When you are finished, click the Save button. The system displays a message to confirm that your changes were saved.

To add a new stockpile to the contract, select Add New from the Actions menu on the component header. The system takes you to the Add Construction Stockpile component (see Adding a Construction Stockpile).

To close an active stockpile that has a zero balance, select Close Stockpile from the Actions menu on the component header. The system changes the stockpile Status to Closed and displays a message to confirm that your changes were saved. Closed stockpiles cannot be deleted or replenished with additional transactions.

• Note: The system can automatically close a stockpile that has a zero balance when a semi-final or final payment estimate is added for the contract based on the values in the Construction Stockpile Close on Semi-Final Estimate and Construction Stockpile Close on Final Estimate agency options.

Pausing and Resuming Stockpile Recovery

When a new payment estimate is generated, the system will create a stockpile line item adjustment amount for the DWR item posting, unless you have paused the stockpile recovery. To pause a stockpile recovery, click to select the Paused field. Then, click the Save button.

When you resume a stockpile recovery, the system will recalculate the stockpile line item adjustment amount with an updated recovery rate when a new payment estimate is generated. To resume a stockpile recovery, remove the check from the Paused field. Then, click the Save button.

Recording Stockpile Transactions

The lower portion of the Construction Stockpile Summary contains rows of stockpile transactions. Transactions are used to add initial amounts to the stockpile, associate stockpile amounts with project items, and to reduce the stockpile as work is performed. When a payment estimate is run on the contract, the system evaluates stockpile transactions and creates payment estimate item adjustments as appropriate (see Reviewing Stockpile Adjustments).

Each row includes an Actions button and information displayed in these fields:

• Transaction Type

• Transaction Amt

• Transaction Dt

• Current Quantity

• Unit Price

• Transaction Num

• Qty Posted to Dt

• Qty Pd to Dt

• Comments

Expand a row to view or change information for the transaction in these fields:

• Transaction Amount

• Comments

• Invoice Number

• Invoice Date

• Transaction Date

• Transaction Type

• Invoice Quantity

• Invoice Description

In the Project Item Distribution section, you can view or change information in these fields:

• Item

• Constr Stockpile Amt

• Fund Package ID

• Fund Package Description

Click in a field and add, change, or delete information as needed.

Each row in the Project Item Distribution section indicates a project item for which the stockpiled material will be used, along with the stockpile amount allocated to each. The system automatically displays the Fund Package ID and Fund Package Description based on the selected item. You can enter additional rows for project items as needed by clicking in the empty row at the bottom of the list.

To add a new transaction, click the New button. The system adds a new blank row. To save the new transaction, you must enter a value in the Comments field.

To delete a stockpile transaction, select Delete from the Actions menu on the transaction row. To reverse the delete action, click the Undo button.

When you are finished, click the Save button. The system displays a message to confirm that your changes were saved.

Related topics:

Managing Construction Stockpiles