Assigning Component Access Rights to a Role

The Assign Rights: Components component allows you to assign and change the system components to which a user role is allowed access. User roles intended for use by non-agency users will have access to fewer components than user roles for agency users. To go to the Assign Rights: Components component from the Role Summary, click the Assign Rights: Components quick link.

After you have selected the components you want the system to display on the role's dashboard (see Adding Components to the Role's Dashboard), the system lists these components on the Assign Rights: Components component.

Components in the list are grouped according to the view (or application page) to which they belong. Views are listed in expandable/collapsible rows. Each view row contains an Expand/Collapse button, the page name, the number of components in the view, and an Actions button. To locate a view, type criteria in the Quick Find search box or click Show first 10. The system displays a list of rows for all the views in the system that match your search criteria.

Click the Expand/Collapse button in a view row to display all of the components in that view. For example, clicking the Expand/Collapse button for the ProjectSummary view displays rows for the Project Summary component, Project Summary Detail tab, Project Summary County tab, and all other Project Summary tabs.

To allow the role to view the information in a component, select the Can View check box in the component's row. To remove access rights to a component, clear the Can View check box in the component's row.

If you want the role to have access to a component that does not belong to a view already listed on the Assign Rights: Components component, or if you want to assign rights to a component your agency has customized, click the Select Components button. The system displays a modal window for selecting components. To locate the component you want to add, enter search criteria in the Quick Find search box or click Show first 10. When you've located the component, click the row to select it, and then click the Add to Role and Save button. The system closes the modal window and adds the component to the list.

Click Save when finished to apply your changes to the system (including deleted information). The system displays a message to confirm that your changes were saved in the database.