Adding a Change Order Approval Group
Before change orders can be created, the agency must establish approval groups and approval rules. A contract change order must pass through a hierarchy of approvals before any changes can be made to the contract. The hierarchy consists of one or more system users who belong to a change order approval group and are authorized to approve contract change orders. Change order approval groups define which agency and non-agency user groups are required to approve change orders, and where those user groups fit in the approval hierarchy. The reference approval groups and reference approval rules are used together to define each contract’s hierarchy of approvals.
The following order of approval levels represents an example of a typical approval hierarchy for change orders: (1) contractor approval; (2) local approval, if there is local oversight of the contract; (3) departmental approval (for example, Project Engineer or Construction Engineer); and finally (4) federal approval, if there is federal oversight of the contract.
To access the Add Change Order Approval Group component, select Add from the Actions menu on the Change Order Approval Group Overview component header or Add New from the Actions menu on the component header of the Change Order Approval Group Summary.
To save a new change order approval group, you must enter information in these fields:
Select as many of the following check boxes as you need to set up the appropriate attributes of this approval group:
Click Save when you are finished. The system displays a message to confirm that the new information was saved in the database.
Maintaining Change Order Approval Group Information
