Signing Contract Vendor Payrolls

The Sign Payroll component provides a guided process by which an authorized prime contractor or subcontractor can review, verify, and sign a contract vendor payroll record.

To access this component, navigate to the Contract Certified Payroll Overview component and select Sign Payroll from the Actions menu on the contract payroll's row, or navigate to the External Certified Payroll component for the payroll and select Sign Payroll from the Actions menu on the component header.

• Caution: After you sign a payroll, it can no longer be changed or deleted. Any further changes must be recorded by creating a payroll modification record.

Three steps are required in the guided process to sign the payroll. Follow these steps:

1. Review the payroll data displayed in Step 1. When you have determined the information in the payroll is correct, click the Next button at the bottom of the component.

2. Review the verification requirement, and click the Next button to proceed.
   
   The system displays Step 3 in the guided process, which is to sign the payroll. You can click the Previous button to return to the payroll data if needed.

3. Click in the Comments field, and enter any information you need to record for the payroll record. You can click the Previous button to return to the payroll verification step if needed.

4. Sign the payroll by clicking the Sign Payroll button.
   
   The system verifies that you are authorized to sign the payroll, sets the Signed By field to your User ID, and sets the Signed Date to the current system date. Payroll Summary and Payroll Verification report PDFs are attached to the payroll. The system then sets the payroll record to read-only to prevent any future changes.

Related topics:

Maintaining a Payroll Record