Generating Vendor Mailing Labels

You can generate and print mailing labels when you need to mail documents or correspondence to a vendor or group of vendors. You can print one, two, three or a whole sheet of labels at a time for each vendor you select. Default settings accommodate the standard Avery 5160 peel-off self-adhesive label paper, however, your agency can modify these settings to use another label paper stock if desired (see Steps for Customizing a Report).

Follow these steps to generate vendor mailing labels:

Select Generate Report from the Actions menu on the Menu Bar.

The system takes you to the Generate Report component, which lists all the reports you can generate.
In the list of reports, select the appropriate Mailing Labels option for the labels you want to generate. (Depending on the vendor list page on which you are working, this option might be named RefVendor Mailing Labels, Proposal Vendor Mailing Labels, or Awarded Vendor Mailing Labels.)

The system adds a check mark beside the label you select and shades the row. To cancel a selection, click the selected row again.
To select the vendors for whom you want to print labels, choose Select Data on the Settings menu on the component subheader.

The system displays a Quick Find search box for locating the vendors.
Type criteria in the Quick Find search box or click Show first 10.

The system displays a list of all the vendors in the system that match your search criteria.
Select the vendors you want included in the report.
Select Set Parameters from the Settings menu on the component subheader.

The system displays parameter options for the mailing labels.
In the Number of Labels box, choose the option for the number of labels you want to print for each selected vendor (1, 2 3 or whole page).
In the AddressID field, type the ID of the address you want to print. If you are printing labels for multiple vendors, you must use the same Address ID for all vendors.
Click the Execute button on the component header.

The system displays the mailing labels in a separate browser window.
To print the labels, click the Print button on your browser's toolbar.
Note: When you are printing the report PDF file from the browser or PDF Reader, you might need to set the Page Scaling option in the Page Handling section of the Print window to None if you are printing mailing labels for vendors that have 9 digit zip codes or several address lines.